Finance and Management

BSBPMG534 Manage Project Human Resources

22 April 2024 17:56 PM | UPDATED 4 weeks ago

BSBPMG534 Manage Project Human Resources :

BSBPMG534 Manage Project Human Resources

Assessment

Task 2

Manage project human resources

BSBPMG534

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Student Declaration

To be filled out and submitted with assessment responses

  • I declare that this task and any attached document related to the task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s)
  • I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me
  • I have correctly referenced all resources and reference texts throughout these assessment tasks.
  • I have read and understood the assessment requirements for this unit
  • I understand the rights to re-assessment
  • I understand the right to appeal the decisions made in the assessment
Unit Title Unit Code
Student name 
Student ID number 
Student signature Date
Task Number  

Marking Sheet Completed successfully Did the student satisfactorily:CommentsYNDNS
The student has satisfactorily completed and submitted the following: WBS in Task 2.1AProject HR plan in Task 2.1BEmail to project team, project sponsor and project steering committee in Task 2.1CList of project tasks for the event in Task 2.2AProject HR Plan for the event in Task 2.2AEmail to the marketing team and project sponsor in Task 2.2B 
Demonstrated ability to: Identify resource requirements for each project task   This is evidenced by: WBS in Task 2.1AProject HR plan in Task 2.1BWBS in Task 2.1AProject HR plan in Task 2.1B 
Demonstrated ability to: Match skills and knowledge of individuals and groups with project tasksAllocate personnel to the project according to planned work outputs and project timelineSupport performance of personnel using human resources management 
Marking Sheet Completed successfully Did the student satisfactorily:CommentsYNDNS
(HRM) methods and tools when planning Plan training and development of project team members   This is evidenced by: Project HR plan in Task 2.1BProject HR Plan for the event in Task 2.2A    
Demonstrated ability to: Define and communicate clear project role descriptions to organisational personnel This is evidenced by: Email to project team, project sponsor and project steering committee in Task 2.1CEmail to the marketing team and project sponsor in Task 2.2B 
When collaborating with the group, the student has actively participated in group work with a substantial contribution that can be assessed individually for all the requirements of this task. 
  Task Outcome:                  Satisfactory Not Yet Satisfactory
Student Name:
Assessor Name: Assessor Signature: Date:

Table of Content

Student Declaration………………………………………………………………………………………………… 2

Task 2 – Plan project human resources……………………………………………………. 6

Task 2.1 Plan project human resources………………………………………………………………….. 10

Task 2.2 Case Study………………………………………………………………………………………………. 15

References……………………………………………………………………………………………………………. 19

Task 2 – Plan project human resources

Task summary and instructions
What is this assessment task about?Refer to and read the documents saved in a separate folder: MMI company profile and project task Policies and Procedures You have been recently engaged by XYZ Pty Ltd trading as MMI as a Project Manager (PM) to develop and implement a project to open a new campus in Sydney (refer to MMI strategic objectives). The Board of Directors (BoD) has allocated 3 million dollars to the project. Project duration: 1 year. You can employee four new staff members to be part of the project team for its duration. Source the rest of the project team from existing MMI personnel (flexible work arrangements will be needed) The project includes: Finding premises in Sydney CBD ( 800-1000 square metres, onsite parking for staff, natural light) Ideally, there will be enough room for 5-7 classes, one meeting room, one computer lab, 1 x student kitchen, student lounge, 1 x staff kitchen, three offices for staff, toilet facilities Rent the premise Obtain necessary permits Source architect and building company Source and buy furniture and equipment Liaise with the architect and building company The project steering committee is composed of: Mr Eli Brown – Non-executive Director
BSBPMG534 Managing Project Human Resources

Task summary and instructions
 Mr Leonard Black – CFOAcademic Manager (Jacob Graham) The project sponsor is Taylor Varin (Client Service Manager), played by the trainer and assessor. You will have to: Determine the project requirementsWork in collaboration with pertinent stakeholdersScope the projectCost and resource the projectDevelop the project planExecute the projectFinalise the project Each unit covered in your Diploma of Project Management will address a part of the project: ScopeTimeQualityCostHuman ResourcesInformation system and communicationRiskProject IntegrationCommunicate with influenceFacilitate continuous improvement in project workDevelop project workplace policy and procedures for sustainabilityLead and manage project team effectiveness BSBPMG534 addresses project human resources. Having a clear vision of the project and its structure will help you plan and implement it in simulated work conditions. Your trainer and assessor will provide support and mentorship in the role of Project Sponsor (PS). You will work in a project team of max four students. You will both lead the team and be a part of it to experience different project roles
                   
Task summary and instructions
 in the simulated work environment, project manager being the main one. Take turns playing the role of PM when the task requires project team collaboration. The trainer and assessor will observe project work and provide feedback on the Marking Sheet. Form or join a project team (3-4 students in the team). Document the name of the students in the table below: Student Name Student Name Student Name Student Name You will collaborate with the project team in a simulated work environment to carry out the responsibility of your role as a PM relevant to human resource management. Although you will lead and collaborate with the project team, your assessment’s work must be individual, and it will be marked as such. Please note that the performance evidence for this unit of competency requires you to demonstrate the ability to manage project human resources on at least two occasions. This assessment has been designed to meet that requirement. This task comprises of the following assessment methods: Product-based ☒Direct observation of Role-Play ☐Case Study ☒Other (specify) ☐ It has been designed to evaluate your ability to/competency in: Identify resource requirements for each project taskMatch skills and knowledge of individuals and groups with project tasksAllocate personnel to the project according to planned work outputs and project timelineSupport performance of personnel using human resources management (HRM) methods and tools when planningDefine and communicate clear project role descriptions to organisational personnelPlan training and development of project team members
Task summary and instructions
 Your assessor will be looking for demonstrated evidence of your competency in the above. You are required to address the following: Task 2.1 Plan project human resourcesDevelop a WBS for the projectDevelop a project HR planCommunicate project rolesTask 2.2 Case StudyDevelop an HR plan for an eventCommunicate project roles for the event Although the assessment requires group collaboration to simulate a work environment, the assessment submission is individual, and it will be marked as such.
What do I need to do to complete this task satisfactorily?submit the completed assessment tasks, according to instructions,complete the tasks with sufficient detail and present them in a professional manner,use your own words and reference sources appropriately,meet the word count where required,use the scenario provided,use the templates provided where required,for your performance to be deemed satisfactory in this assessment task you must satisfactorily address all of the assessment criteria,if part of this task is not satisfactorily completed you will be asked to complete further assessment to demonstrate satisfactory performance.
SpecificationsYou must deliver/participate in: Consult with the project sponsor and the project team when working on the project HR plan You must submit to GOALS WBSProject HR planEmail to project team, project sponsor and project steering committee
Task summary and instructions
 List of project tasks for the eventProject HR Plan for the eventEmail to the marketing team and project sponsor
Resources and equipmentComputer with Internet accessAccess to Microsoft Office suites or similar softwareLearning materialScenario for assessment as providedAppendices as providedRelevant policies and procedures as providedTemplates as provided
Re-submission opportunitiesYou will be provided feedback on your performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.

Complete the following activities:

Task 2.1 Plan project human resources

Read the scenario for assessment and consult with the project team, considering input and feedback from the project team when completing this task.

Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) and the project team as needed.

A)   Work Breakdown Structure (WBS)

Develop a Work Breakdown Structure to set out the project organisation and structure. This will help you align individual and group competencies with project tasks.

You can develop the WBS as a chart or as a list; it can be by function or by project phase. Copy and paste your WBS below:

B)   Project Human Resource Plan

Determine the human resource requirements for the project and complete the project human resource plan in Template 1. Follow the instructions provided.

                                            Template 1 -Project Human Resource Plan                         

Project Human Resources Management Approach
Development Outline the following: Outline the significant inputs into the HR plan (2-3)Outline what HR legislations, regulations and policy and procedures are taken into consideration and why (3-4)Outline what issues could impact on project HR management (2-3) 
Project Team Recruitment and Selection Strategy Summarise how the project team is recruited and selected (50-80 words) 
Project Team Performance Review Strategy Summarise how the work performance of the project team is monitored and reviewed. (40-80 words) 
Project Team engagement strategy 
Project Human Resources Management Approach
Summarise how the project team is engaged and how a collaborative, efficient and innovative work environment is created for the team. (40- 80 words) 
Project Team training strategy Summarise the development and training opportunities for the team. (40-80 words) 

Project Team Needs Analysis

Analyse and determine the HR needs of the team. (6-8 team members)

Project deliverable / WBS package/ObjectiveSkills Knowledge AttributesHC (Head Count)Work arrangementsExisting staff Y/NProposed start and finish date
Example:     Web site designExample:     Experience with web design projects Certificate IV in ITExample:     1Example:     9-5 Mo-FriExample:     NExample:     May2020- Sept 2020
      
      
      
      
      
      
      
      

Project Organisational Chart

Develop and include below a project organisational chart.

Project Team Roles and Responsibilities

Complete the table provided indicating:

  • Role – description of the portion of the project for which the member is accountable. Add the name of the HR resource attached to the role when applicable.
  • Authority – the level at which the member may make decisions, apply project resources, or approvals. This needs to be detailed: what authority does the role have. For example, the Project Manager may have the authority to sign off employment contracts.
  • Responsibility – the work a team member must perform to complete assigned work activities
  • Competency – the skill(s) required to complete assigned project activities
  • KPI– 2 KPIs to measure individual’s performance
ROLEAUTHORITYRESPONSIBILITYCOMPETENCYKPI
Example: Project Team Member X – Admin supportExample: NAExample: Data Entry Prep reports Basic communication with teamExample: Certificate IV in business Previous experience in admin supportExample: Data Entry errors <2% All reports prepared and distributed by the agreed deadline
     
     
     
     
     
     
ROLEAUTHORITYRESPONSIBILITYCOMPETENCYKPI
     
     

RACI Chart

Develop and copy below a RACI Chart for the project either by a task or by WBS package for min. 4-5 project stakeholders. Must include team members (as a project management team), project manager and project sponsor.

 

C)   Communicate project roles and responsibilities

Write an email (Template 2) to the project team, the project sponsor and the project steering committee to:

  • Communicate the inclusions of the project human resource plan (attach the plan to the email)
    • Provide a detailed description of the individual project team members roles and responsibilities, including the project manager

The email text should be in grammatically correct English, written in an appropriate (polite, business- like) style.

(150-200 words)

                                                                   Template 2 -Email                                               

Email to project team, project sponsor and project steering committee
To:
Cc:
Bcc:
Subject:
Date email is sent:
Attachments:
 

Task 2.2 Case Study

The Project Sponsor trusts your expertise in project management.

The Project Sponsor asked you and your team to help with a project. The Marketing Team is organising an event to present the new campus to education agents. The Project Sponsor would like you to develop the human resource plan for this project.

The plan will be used by the marketing team in charge of organising the event.

Please note the event will be planned and delivered by existing staff only: the marketing team, and any other individual staff you believe should be included from the organisational chart.

Please see details below:

Event (Project)Presenting the new campus to education agents
Type of eventVirtual event Zoom meeting
StructurePower Point Presentation Q&A
Duration1 hour
DateEvent Date: 20/6/20XX Note: event planning starts on 10/5/20XX
PresenterMarketing Manager
OrganiserMarketing Team
AttendeesEducation AgentsMMI -CEOMMI CFOMarketing Manager and Marketing teamAcademic Manager
Requirements for the human resource planSupport the marketing team with organising the eventEnsure project roles are allocated according to planned work

A.   Plan

List the key work tasks required to plan and deliver the event (4-6) in the table provided below.

Include a timeline for task completion. Remember that the event planning starts on 10/5/20XX, and the event date is 20/6/20XX.

Key TaskTimeline
  
  
  
  
Key TaskTimeline
  
  
BSBPMG534 Manage Project Human Resources

Prepare a simplified version of the human resources plan (Template 3) for the event.

                                        Template 3 -Brief Project Human Resource Plan                     

Project Human Resources Management Approach
Development Outline the following: Outline the significant inputs into the HR plan (2-3)Outline what HR legislations, regulations and policy and procedures are taken into consideration and why (3-4) 
Project Team Performance Review Strategy Summarise how the work performance of the project team is monitored and reviewed. (40-80 words) 

Project Team Needs Analysis

Analyse and determine the HR needs of the team. (4-6 team members).

TaskSkills Knowledge AttributesHC (HeadCount)Work arrangementsExisting staff Y/NProposed start and finish date
Example:     Event scheduleExample:     Experience with event management and use of scheduling toolsExample:     1Example:     2 hours dedicated to scheduling and monitoring/week until the eventExample:     YExample:     May 20XX- June 20XX
      
TaskSkills Knowledge AttributesHC (HeadCount)Work arrangementsExisting staff Y/NProposed start and finish date
      
      
      
      
      
      
      

Training strategy

Develop a high-level training strategy for the project team. (50-100 words)

 

Project Team Roles and Responsibilities

Complete the table provided indicating:

  • Role – description of the portion of the project for which the member is accountable. Add the name of the HR resource attached to the role when applicable.
  • Authority – the level at which the member may make decisions, apply project resources or approvals. This needs to be detailed: what authority does the role have. For example, the Project Manager may have the authority to sign off employment contracts.
  • Responsibility – the work a team member must perform to complete assigned work activities
  • Competency – the skill(s) required to complete assigned project activities
  • KPI– 2 KPIs to measure an individual’s performance
ROLEAUTHORITYRESPONSIBILITYCOMPETENCYKPI
Example: Project Team Member X – Admin supportExample: NAExample: Data Entry Prep reports Basic communication with teamExample: Certificate IV in business Previous experience in admin supportExample: Data Entry errors <2% All reports prepared and distributed by the agreed deadline
     
     
     
     
     
     
     
     
BSBPMG534 Manage Project Human Resources

B.   Communicate project roles and responsibilities

Write an email (Template 2) to the marketing team and the Project Sponsor to:

  • Communicate the inclusions of the project human resource plan (attach the plan to the email)
  • Provide a detailed description of the individual project team members roles and responsibilities, including the project manager to plan and deliver the event

The email text should be in grammatically correct English, written in an appropriate (polite, business- like) style.

(100-150 words)

                                                                   Template 2 -Email                                               

Email to the marketing team and project sponsor
To:
Cc:
Bcc:
Subject:
Date email is sent:
Attachments:
 
BSBPMG534 Manage Project Human Resources

References

Please include your references below: (Please refer to this referencing guide if needed or speak to your trainer for any specific referencing requirements for this assessment)

visit:https://aussienment.com/

Also visit:https://www.notesnepal.com/archives/767