Finance and Management

BSBPMG534 Manage project  human resources

14 June 2023 06:38 AM | UPDATED 9 months ago

BSBPMG534 Manage project  human resources :

BSBPMG534 Manage project  human resources
BSBPMG534 Manage project  human resources

Assessment

Task 2

Manage project human resources

BSBPMG534

Student Declaration

To be filled out and submitted with assessment responses

◻   I declare that this task and any attached document related to the task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s)

◻   I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me

◻   I have correctly referenced all resources and reference texts throughout these assessment tasks.

◻   I have read and understood the assessment requirements for this unit

◻   I understand the rights to re-assessment

◻   I understand the right to appeal the decisions made in the assessment

Unit Title Unit Code
Student name 
Student ID number 
Student signature Date
Task Number  
——OFFICE USE ONLY—– For Trainer and Assessor to complete:   ◻   Student requested reasonable adjustment for the assessment  
Marking Sheet   Completed successfully   Did the student satisfactorily:CommentsYNDNS
The student has satisfactorily completed and submitted the following:   for the event in Task 2.2Afor the event in Task 2.2A     
Demonstrated ability to:   This is evidenced by:   
Demonstrated ability to:   This is evidenced by: for the event in Task 2.2A   
Demonstrated ability to:   This is evidenced by:   
When collaborating with the group, the student has actively participated in group work with a substantial contribution that can be assessed individually for all the requirements of this task.   
  Task Outcome:                 Satisfactory    Not Yet Satisfactory    
Student Name:  
Assessor Name:   Assessor Signature:   Date:

Table of Content

Student Declaration.. 2

Task 2 – Plan project human resources. 6

Task 2.1 Plan project human resources. 10

Task 2.2 Case Study. 15

References. 19

Task 2 – Plan project human resources

Task summary and instructions  
What is this assessment task about?Refer to and read the documents saved in a separate folder:     You have been recently engaged by XYZ Pty Ltd trading as MMI as a Project Manager (PM) to develop and implement a project to open a new campus in Sydney (refer to MMI strategic objectives).     The project includes:   Ideally, there will be enough room for 5-7 classes, one meeting room, one computer lab, 1 x student kitchen, student lounge, 1 x staff kitchen, three offices for staff, toilet facilities   The project steering committee is composed of:     The project sponsor is Taylor Varin (Client Service Manager), played by the trainer and assessor.   You will have to:     Each unit covered in your Diploma of Project Management will address a part of the project:     BSBPMG534 addresses project human resources.   Having a clear vision of the project and its structure will help you plan and implement it in simulated work conditions.   Your trainer and assessor will provide support and mentorship in the role of Project Sponsor (PS).   You will work in a project team of max four students. You will both lead the team and be a part of it to experience different project roles in the simulated work environment, project manager being the main one. Take turns playing the role of PM when the task requires project team collaboration. The trainer and assessor will observe project work and provide feedback on the Marking Sheet.   Form or join a project team (3-4 students in the team). Document the name of the students in the table below:   Student Name   Student Name   Student Name   Student Name     You will collaborate with the project team in a simulated work environment to carry out the responsibility of your role as a PM relevant to human resource management.   Although you will lead and collaborate with the project team, your assessment’s work must be individual, and it will be marked as such.   Please note that the performance evidence for this unit of competency requires you to demonstrate the ability to manage project human resources on at least two occasions. This assessment has been designed to meet that requirement.   This task comprises of the following assessment methods:   It has been designed to evaluate your ability to/competency in:   Your assessor will be looking for demonstrated evidence of your competency in the above.   You are required to address the following: Develop a WBS for the project Develop a project HR plan Communicate project roles Develop an HR plan for an event Communicate project roles for the event   Although the assessment requires group collaboration to simulate a work environment, the assessment submission is individual, and it will be marked as such.
What do I need to do to complete this task satisfactorily? 
SpecificationsYou must deliver/participate in:     You must submit to GOALS  
Resources and equipment 
Re-submission opportunitiesYou will be provided feedback on your performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.  

Complete the following activities:

Task 2.1 Plan project human resources

Read the scenario for assessment and consult with the project team, considering input and feedback from the project team when completing this task.

Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) and the project team as needed.

Develop a Work Breakdown Structure to set out the project organisation and structure. This will help you align individual and group competencies with project tasks.

You can develop the WBS as a chart or as a list; it can be by function or by project phase.

Copy and paste your WBS below:

       

Determine the human resource requirements for the project and complete the project human resource plan in Template 1. Follow the instructions provided.

Template 1 –Project Human Resource Plan

Project Human Resources Management Approach
Development Outline the following:   
Project Team Recruitment and Selection Strategy Summarise how the project team is recruited and selected (50-80 words) 
Project Team Performance Review Strategy Summarise how the work performance of the project team is monitored and reviewed. (40-80 words) 
Project Team engagement strategy Summarise how the project team is engaged and how a collaborative, efficient and innovative work environment is created for the team. (40-80 words) 
Project Team training strategy Summarise the development and training opportunities for the team. (40-80 words) 

Project Team Needs Analysis

Analyse and determine the HR needs of the team. (6-8 team members)

Project deliverable / WBS package/ObjectiveSkills Knowledge AttributesHC  (Head Count)Work arrangementsExisting staff Y/NProposed start and finish date
Example:   Web site designExample:   Experience with web design projects Certificate IV in IT Example:   1  Example:   9-5 Mo-FriExample:   NExample:   May2020-Sept 2020
      
      
      
      
      
      
      
      

Project Organisational Chart

Develop and include below a project organisational chart.

     

Project Team Roles and Responsibilities

Complete the table provided indicating:

  • – description of the portion of the project for which the member is accountable. Add the name of the HR resource attached to the role when applicable.
  • – the level at which the member may make decisions, apply project resources, or approvals. This needs to be detailed: what authority does the role have. For example, the Project Manager may have the authority to sign off employment contracts.
  • – the work a team member must perform to complete assigned work activities
  • – the skill(s) required to complete assigned project activities
  • – 2 KPIs to measure individual’s performance
ROLEAUTHORITYRESPONSIBILITYCOMPETENCYKPI
Example: Project Team Member X – Admin supportExample: NAExample: Data Entry Prep reports Basic communication with team  Example: Certificate IV in business Previous experience in admin supportExample: Data Entry errors <2% All reports prepared and distributed by the agreed deadline
     
     
     
     
     
     
     
     

RACI Chart

Develop and copy below a RACI Chart for the project either by a task or by WBS package for min. 4-5 project stakeholders. Must include team members (as a project management team), project manager and project sponsor.

       

Write an email (Template 2) to the project team, the project sponsor and the project steering committee to:

The email text should be in grammatically correct English, written in an appropriate (polite, business-like) style.

(150-200 words)

Template 2 -Email

Email to project team, project sponsor and project steering committee
To:
Cc:
Bcc:
Subject:
Date email is sent:
Attachments:
       

Task 2.2 Case Study

The Project Sponsor trusts your expertise in project management.

The Project Sponsor asked you and your team to help with a project. The Marketing Team is organising an event to present the new campus to education agents. The Project Sponsor would like you to develop the human resource plan for this project.

The plan will be used by the marketing team in charge of organising the event.

Please note the event will be planned and delivered by existing staff only: the marketing team, and any other individual staff you believe should be included from the organisational chart.

Please see details below:

Event (Project)Presenting the new campus to education agents
Type of eventVirtual event Zoom meeting
StructurePower Point Presentation Q&A
Duration1 hour
DateEvent Date: 20/6/20XX Note: event planning starts on 10/5/20XX
PresenterMarketing Manager
OrganiserMarketing Team
Attendees
Requirements for the human resource plan
BSBPMG534 Manage project  human resources

List the key work tasks required to plan and deliver the event (4-6)  in the table provided below.

Include a timeline for task completion. Remember that the event planning starts on 10/5/20XX, and the event date is 20/6/20XX.

Key TaskTimeline
  
  
  
  
  
  

Prepare a simplified version of the human resources plan (Template 3) for the event.

Template 3 -Brief Project Human Resource Plan

Project Human Resources Management Approach
Development Outline the following: 
Project Team Performance Review Strategy Summarise how the work performance of the project team is monitored and reviewed. (40-80 words) 
BSBPMG534 Manage project  human resources

Project Team Needs Analysis

Analyse and determine the HR needs of the team. (4-6 team members).

TaskSkills Knowledge AttributesHC  (HeadCount)Work arrangementsExisting staff Y/NProposed start and finish date
Example:   Event scheduleExample:   Experience with event management and use of scheduling tools Example:   1  Example:   2 hours dedicated to scheduling and monitoring/week until the eventExample:   YExample:   May 20XX- June 20XX
      
      
      
      
      
      
      
      

Training strategy

Develop a high-level training strategy for the project team.

(50-100 words)

       

Project Team Roles and Responsibilities

Complete the table provided indicating:

  • – description of the portion of the project for which the member is accountable. Add the name of the HR resource attached to the role when applicable.
  • – the level at which the member may make decisions, apply project resources or approvals. This needs to be detailed: what authority does the role have. For example, the Project Manager may have the authority to sign off employment contracts.
  • – the work a team member must perform to complete assigned work activities
  • – the skill(s) required to complete assigned project activities
  • – 2 KPIs to measure an individual’s performance
ROLEAUTHORITYRESPONSIBILITYCOMPETENCYKPI
Example: Project Team Member X – Admin supportExample: NAExample: Data Entry Prep reports Basic communication with team  Example: Certificate IV in business Previous experience in admin supportExample: Data Entry errors <2% All reports prepared and distributed by the agreed deadline
     
     
     
     
     
     
     
     
BSBPMG534 Manage project  human resources

Write an email (Template 2) to the marketing team and the Project Sponsor to:

The email text should be in grammatically correct English, written in an appropriate (polite, business-like) style.

(100-150 words)

Template 2 -Email

Email to the marketing team and project sponsor
To:
Cc:
Bcc:
Subject:
Date email is sent:
Attachments:
       

References

Please include your references below:

(Please refer to this referencing guide if needed or speak to your trainer for any specific referencing requirements for this assessment)

     
BSBPMG534 Manage project  human resources

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