PRJM6004 Planning Scope Of Works

PRJM6004 Planning Scope Of Works :

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Allocated marks: 40% of the final mark for the semester

Due: No later than 11:59pm WST Sunday 16 April 2023 [start of Week 8]

Word Limit: A maximum of 3,000 words, excluding reference list and any appendices. A 10% penalty will be strictly imposed for assessments that are more than 10% over the word limit.

Naming convention: For the file to be submitted on Blackboard, please name your Word or PDF document “Your Last Name_SID_Assessment Title” – for example, for Assessment 1 the file name will be Lastname_1234567_A1.

Late Submission Penalty: Late submissions are possible for this assessment.

Any submission after 11:59pm on Sunday 16 April and up to 24 hours after that time will incur a 5% deduction of the total marks allocated for the assessment.

Submissions that are more than 24 hours late, up to 168 hours late (ie 7 days), will incur a further 10% of the total marks allocated for the assessment for each additional 24 hours or part thereof that it is late.

Submissions that are more than 168 hours late will receive a mark of 0%.

For detailed information see pages 23 and 24 of the policy at https://policies.curtin.edu.au/local/docs/policy/Assessment_and_Student_Progression_Manu al.pdf for details of late submission penalties.

Requests for Extension: Requests for extensions will be assessed in accordance with

Curtin’s standard process and criteria for extensions.

You will need to submit before the required time the following form located at https://students.connect.curtin.edu.au/app/assessment_extension.

For detailed information see pages 26 to 30 of the policy at https://policies.curtin.edu.au/local/docs/policy/Assessment_and_Student_Progression_Manu al.pdf for details of the process and criteria for extensions.

Assessment Aims

This PRJM6004 Planning Scope of Works is designed to consolidate your learnings from the first four weeks of the course, in particular:

1. how to undertake procurement planning and design a Procurement Plan; and
2. how to write a Scope of Work, with sufficient detail and clarity that would enable the Scope of Work to be subsequently incorporated into a Request for Tender / Request for Quote; and
3. how to articulate Performance Requirements and Measures, with sufficient detail and clarity that would enable the Performance Requirements and Measures to be subsequently incorporated into a services contract.

You will need to demonstrate a sound understanding of the theory behind preparing a Procurement Plan and a Scope of Work, and careful critical analysis is required to identify the most relevant theory for the assessment.

A Procurement Plan can take a variety of forms. You need to design one that is relevant to the services to be procured as per the PRJM6004 Planning Scope of Works question. You are free to structure your Procurement Plan as you see fit.

Assessment Question

For this PRJM6004 Planning Scope of Works you are an internal Project Manager in the Project Management Office of Mines Are Us, a large national company based on St George’s Terrace in the Perth CBD.

You have been briefed to manage the overall needs of your company in contracting an external catering company to supply food and beverages and service staff to the flagship Perth corporate headquarters of your company.

This involves supplying the food and drinks and kitchen staff required for the internal staff kitchen, which provides a canteen for the staff to purchase lunch and refreshments during the working day. There are 200 staff who use the canteen, 100 of whom on average buy their lunch each day, and the other 100 buy drinks and snacks during the day.

The company has an internal commercial kitchen available for use, and a large staff dining room that seats 75 staff. Most staff take 45 minutes for their lunch break, and take it somewhere between 12pm and 1:30pm.

There is an industry shutdown in your company that runs for two and a half to three weeks at the end of each year from the Thursday before Christmas Day and runs through to the second Tuesday in January. Otherwise the kitchen is open Monday to Friday except for statutory public holidays.

In addition, the company needs catering and service staff for approximately 250 business meetings involving external clients held in the company’s five internal conference rooms regularly throughout each year at various times between 8am and 5pm. Each conference room can seat up to 10 people, and three can be opened up together to seat 50 people seminar style. Of those meetings on average 70% require only tea, coffee and biscuits, and 20% require a light lunch of sandwiches and wraps and fresh fruit in the meeting rooms. The company requires a range of teas and coffees including lattes to be available. 5% require a hot meal for lunch to be served in the Board Room for up to 12 people, and 5% are seminar style meetings of up to 50 people which require platters of sushi, wraps and fresh fruit to be available at the start of the meeting with self-serve tea and filter coffee provided.

Mines Are Us can supply only 0.75FTE staff from the Project Management Office to oversee the whole of the catering operations, however the company still requires all catering staff and catering offerings to be of a standard befitting the head office of a large national company.

You are to prepare the Procurement Plan for the catering needs of the Perth headquarters of Mines Are Us.

Your Procurement Plan must include at a minimum:

1. the purpose, objectives and overall procurement process required;
2. the Scope of Works required; and
3. the Performance Requirements and Measures required,

each to a level that would enable the relevant sections of the Procurement Plan to be incorporated into Request for Tender / Request for Quote (RFT / RFQ) documentation to be subsequently issued, and incorporated into a Catering Services Contract that could ultimately be awarded.

[Note: You are not required to include an RFT/RFQ or a Services Contract, you are only

required to submit a Procurement Plan.]

Your Procurement Plan, to be complete, will also need to incorporate additional sections addressing those issues you consider to be essential to the particular procurement set out in the question.

Assessment 1: Procurement Plan Assessment Rubric

Section	Criterion	HD 80-100	D 70-79	C 60-69	P 50-59	Fail 0-49	Marks
Plan Part 1 Procurement Plan as a whole	Structure, depth and breadth of overall Procurement Plan	All necessary elements of the required Procurement Plan are incorporated in a logical order that aids understanding, with no unnecessary elements included	Almost all necessary elements of the required Procurement Plan are incorporated in a logical order, with minimal unnecessary elements included	A good representation of most elements and some unnecessary elements of a procurement plan included	The critical minimum elements necessary for a procurement plan are included	Lacking in one or more critical minimum elements necessary for a procurement plan	20
Plan Part 2 Procurement Plan as a whole	Clarity and quality of writing	Exceptional standard of academic writing clear and precise with no spelling grammatical errors and no formatting inconsistencies	High standard of academic writing clear and precise with only a few grammatical or spelling errors or formatting inconsistencies	A good standard of academic writing, with some grammatical, spelling and formatting errors	A reasonable standard of academic writing, with multiple grammatical, spelling and formatting errors	Poor standard of writing, unclear or imprecise, and with a lack of attention to detail of spelling, grammar and formatting	7.5
Plan Part 3 Procurement Plan as a whole	Research	Clear evidence of detailed research into procurement planning alternatives, with a solid assessment of the alternative selected for the circumstances of the Procurement Plan	Clear evidence of research into procurement planning alternatives, with a good assessment of alternative structures for the Procurement Plan	Evidence of research into procurement planning alternatives, with some assessment of alternative structures for a procurement plan	Some research included regarding procurement planning, and some alternative procurement plan structures referred to	Minimal to no evidence of research regarding procurement plan structures	7.5
Content Purpose, objectives and processes	Completeness	Appropriately detailed discussion of the purpose, objectives and processes to be implemented in the Procurement Plan	Detailed discussion of the purpose, objectives and processes to be implemented in the Procurement Plan, with only one or two elements lacking and unnecessary elements included	Thorough discussion of the general purpose, objectives and processes that a procurement plan would require, with some missing elements and some unnecessary elements included	Some discussion of the general purpose, objectives and processes that a procurement plan would require, with a general approach rather than specific focus on the Procurement Plan	Minimal discussion of some of the purpose, objectives and processes of a procurement plan	25
SOW Part 1 Scope of Works	Accuracy and completeness of Scope of Works	Precise and accurate Scope of Works set out with no missing or unnecessary elements	Most but not all elements precisely and accurately set out	Largely complete and accurate Scope of Works, with some incorrect or missing elements	Scope of Works is largely accurate and mostly complete	Scope of Works omits some essential elements and/or contains significant inaccuracies	20

Section	Criterion	HD 80-100	D 70-79	C 60-69	P 50-59	Fail 0-49	Marks
SOW Part 2 Scope of Works	Able to be converted into a Request for Tender/Quote (RFT / RFQ)	Scope of Works is clear, unambiguous and well structured and able to be converted into an RFT/RFQ with minimal adjustment	Scope of Works is clear and structured so as to be able to be converted into an RFT/RFQ with some adjustments	Scope of Works is clear and structured enough to be set out in an RFT/RFQ with adjustments	Scope of Works contains the information largely required for inclusion in an RFT/RFQ but with amendments	Scope of Works is not structured in a way that would readily enable conversion into an RFT/RFQ	5
Performance 1 Performance Requirements and Measures	Accuracy and completeness of Performance Requirements and Measures	All essential and desirable Performance Requirements and Measures are precisely and completely set out	Most but not all essential and desirable Performance Requirements and Measures are precisely and accurately set out	Most of the required Performance Requirements and Measures are accurately set out, with some incorrect or missing criteria	Performance Requirements and Measures are largely accurate and mostly complete	Performance Requirements and Measures omit some essential criteria and/or contain significant inaccuracies	10
Performance 2 Performance Requirements and Measures	Able to be converted into a services contract	Performance Requirements and Measures are clear, unambiguous and well structured and able to be converted into services contract with minimal adjustment	Performance Requirements and Measures are clear and structured so as to be able to be converted into a services contract with some adjustments	Performance Requirements and Measures are clear and structured enough to be set out in a services contract with adjustments	Performance Requirements and Measures contain the information largely required for inclusion in a services contract but with amendments	Performance Requirements and Measures are not structured in a way that would readily enable conversion into a services contract	5

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