BSBSUS511 Communication Plan Assessment

BSBSUS511 Communication Plan Assessment:

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Task-6- COMMUNICATION PLAN
Learner Name
Workplace/Organisation	Bounce Fitness
State/Territory	NSW

Action Items	Affected Stakeholders	Personnel Responsible	Information to be Communicated Include specific details on what you will communicate.	Communication Method to be Used	Frequency	Status Update
Introduction of Recycling Program	All employees	Sustainability Officer	Purpose and benefits of recycling program	Email to all employees	Monthly updates on recycling progress	Monthly reporting on recycling program progress
Implementation of Energy-Efficient Lighting	Building management	Building Manager	Energy savings and cost benefits of energy-efficient lighting	Notice to building management	Building Manager to monitor energy savings	Building Manager to report energy savings
Promotion of Carpooling and Public Transport	Commuting employees	Human Resources	Incentives for carpooling and using public transport	Employee newsletter	Quarterly promotions for carpooling and public transport	Quarterly updates on carpooling and public transport participation

MEETING MINUTES
Learner Name
Workplace/Organisation	Bounce Fitness
State/Territory	NSW

[MEETING TITLE]

Date	2023/Jan 30	Time	12pm	Meeting Location	Meeting Hall
Purpose of meeting	Consultation regarding the implementation of the new sustainability policy
Facilitator	Roshan
Notetaker	Bibek
Attendees	Attendees must sign beside their name after the meeting.      Bibek Smriti Bigyan Roshan Amrit
Review of Previous Action Items Write NA or Nil if not applicable for this meeting.
Action Items	Person Responsible	Remarks
Research sustainability policy	Bibek	Completed
Develop implementation plan	Smriti	Completed
NA	NA	NA
Agenda Item 1: [Introduction and Overview]
Discussion
The purpose of the meeting was to discuss the implementation of the new sustainability policy. The facilitator provided an overview of the policy and implementation plan, as well as discussed the potential impacts to the workplace and stakeholders.

Agenda Item 2: [Communication Plan]

Discussion

The attendees discussed the communication plan and identified the key activities of BSBSUS511 Communication plan Assessment to be undertaken, stakeholders impacted by the implementation, key personnel responsible for the implementation of the activity, information to be communicated to stakeholders to successfully implement the activity, communication method

Agenda Item 3: [Resources and Timelines]

Discussion

The attendees discussed the resources and timelines associated with the implementation of the BSBSUS511 Communication plan Assessment sustainability policy. They identified the resources and personnel required to ensure successful implementation. They also discussed the timeline for each activity and identified a timeline for the completion of the policy implementation.

Agenda Item 4: [Closing]

Discussion

The attendees discussed any remaining questions or concerns about the implementation of the sustainability policy. The facilitator emphasized the importance of the policy in promoting sustainability in the workplace, and thanked everyone for their contributions to the discussion.

Action Items for Next Meeting
Action Items	Person Responsible	Target Date
Finalize Communication Plan	Bibek	28 Feb
Gather Resources for Implementation	Smriti	2 March
Finalize Timeline for Implementation	Bigyan	6 March

TASK-2- POLICY AND PROCEDURES
Learner Name
Workplace/Organisation	Bounce Fitness
State/Territory	NSW
Date Prepared	30 Jan

POLICY INFORMATION

Policy Number/ Reference (If applicable)	BSBSUS511-1
Policy Title	Sustainability Policy and Procedures
Date Approved	30 Jan 2023
Date of Policy Commencement	30 Jan 2023
Version No. and History	Version 1
Date of Next Review	30 Jan 2024
Approval Authority	CEO
Legislative and Regulatory Context
Outline all legislation and regulations relevant to the policy you are developing.      The Work Health and Safety Act 2011 (Qld)      The Fair Work Act 2009 (Cth)      The Environmental Protection and Biodiversity Conservation Act 1999 (Cth)
Policy Statement
At Bounce Fitness, we are committed to creating a sustainable workplace and minimizing our environmental impact. This policy of BSBSUS511 Communication plan Assessment outlines the sustainability goals and objectives that our organization must strive to achieve.
Scope of the Policy
This policy applies to all staff, contractors, and visitors of Bounce Fitness.
Purpose of the Policy
The purpose of this policy is to ensure that the organisation is taking steps to reduce its environmental footprint, with particular
Definition of Terms
List and define terms, acronyms, or jargons used in this policy and procedures which your target audience needs to clarify, e.g. ‘Waste minimisation refers to processes and practices aimed at reducing the waste produced by the organisation.’             Sustainability: The ability to meet the needs of the present without compromising the ability of future generations to meet their needs.      Waste Minimisation: Processes and practices aimed at reducing the waste produced by the organisation.
KEY ROLES AND RESPONSIBILITIES
Outline and define the roles of key personnel involved in the implementation of this policy, including their specific responsibilities. [Role of key personnel]      CEO [Outline of responsibilities]       overall responsibility for the implementation and monitoring of the policy.      The CEO is responsible for ensuring that the policy is implemented and monitored effectively.

PROCEDURES

GENERAL PROCEDURES

Outline the activities that your organization of BSBSUS511 Communication plan Assessment will undertake to implement the policy. If there’s more than one set of procedures, organize them into headings.       • Implementing energy efficiency measures, such as installing energy efficient lighting and equipment. • Introducing waste minimization initiatives, such as using reusable containers and reducing paper usage. • Utilizing renewable energy sources, such as solar, wind and biofuel. • Offsetting carbon emissions through carbon credits, carbon offset projects and other initiatives. • Educating staff and other stakeholders about the importance of sustainability and the need to reduce environmental impact. • Establishing goals and objectives for sustainability and monitoring progress towards these goals.

MEASURES OF SUCCESS/KEY PERFORMANCE INDICATORS

Provide details of how your organisation will measure the success of your policy implementation. Indicate the key performance indicators corresponding to the goals and objectives of the policy, e.g. 30% reduction in paper use per year.       • Reduction in waste: The organisation will aim to reduce its waste by 10% per year. • Reduction in carbon emissions: The organisation will aim to reduce its carbon emissions by 20% per year. • Use of renewable energy: The organisation will aim to increase its use of renewable energy sources by 5% per year. • Energy efficiency: The organisation will aim to increase its energy efficiency by 10% per year.

RECORDKEEPING REQUIREMENTS
In this section: Outline the recording systems you will use to track the successful implementation of your organisation’s policy; Identify the key personnel from the organisation responsible for monitoring each recording system; and Describe how each recording system will be used, and the frequency when each system will be used to monitor the implementation. Include in this section any relevant reports that your organisation will use to track the performance of the policy implementation.
TYPE OF RECORD	PERSON RESPONSIBLE	HOW THIS WILL BE USED
Energy Usage Record	Sustainability Manager.	These records will be used to track energy usage and identify areas for improvement. They will be reviewed monthly.
Waste Records	Sustainability Manager.	These records will be used to track the amount of waste produced and areas for improvement. They will be reviewed quarterly.
Carbon Emissions Records	Sustainability Manager.	These records will be used to track carbon emissions and areas for improvement. They will be reviewed annually.

CONTINUOUS IMPROVEMENT

MONITORING AND REVIEW

Outline the procedures on how your organization will monitor the implementation of BSBSUS511 Communication plan Assessment of the policy to identify trends, outcomes and areas for improvements in the policy.      The Sustainability Manager will review the energy and waste records on a monthly and quarterly basis respectively to identify areas for improvement.      The Sustainability Manager will review the carbon emissions records on an annual basis to identify areas for improvement.      The Sustainability Manager will consult with relevant stakeholders and adjust the policy as necessary.

TRIGGERS FOR CONTINUOUS IMPROVEMENT

Outline potential reasons that could trigger a need for change/modification in this policy.      Changes in technology.      Changes in business operations.      Changes in customer needs and expectations.

REPORTING REQUIREMENTS

Outline how the outcomes of the policy implementation will be communicated to external and internal stakeholders of the organization of BSBSUS511 Communication plan Assessment. Include in your outline the target timeframes for reporting.      The outcomes of policy implementation will be reported on a quarterly basis to the CEO and the Board of Directors.      The outcomes will be reported to external stakeholders, such as government bodies, on an annual basis.      Progress reports will be sent to staff on a monthly basis to ensure that they are aware of the progress made in the implementation of the policy.

TASK-1- POLICY SCOPE STATEMENT
Learner Name
Workplace/Organisation	Bounce Fitness
State/Territory	NSW
Date Prepared	2023/JAN 30
Proposed Policy Title

POLICY BACKGROUND

Reason for Policy Development	The reason for developing this policy is to ensure that the workplace/organisation is meeting its sustainability goals, as well as complying with any relevant legislation, regulations, and best practices related to environmental protection and corporate sustainability actions.
Organisational System	The organisational system is the overall system of processes and policies in place to ensure that the organisation is meeting its sustainability goals. These processes and policies include waste management, energy efficiency, and the use of resources.
Organisational Procedures	The organisational procedures are the specific steps and procedures that are in place to ensure that the organisation is meeting its sustainability goals. These procedures include the use of sustainable materials in manufacturing processes, the implementation of energy conservation measures, and the implementation of waste minimisation/reduction strategies.
Sustainability Issue/s in the Organisational System/Procedures	The sustainability issues that are present in the organisational system/procedures include the inefficient use of resources, the lack of waste reduction/minimisation strategies, and the lack of energy conservation measures. Additionally, there may be issues related to the use of renewable energy sources, the implementation of green initiatives, and the adoption of sustainable practices.

DETAILS OF THE POLICY

Policy Statement	The policy statement of this policy is that Bounce Fitness is committed to the sustainability of our environment, and the implementation of green initiatives and sustainable practices in our workplace.
Purpose of Policy	The purpose of this policy is to ensure that Bounce Fitness is meeting its sustainability goals, and adhering to the relevant legislation, regulations, and best practices related to environmental protection and corporate sustainability actions.
Target Timeframes	The target timeframes for this policy are to have the policy developed and implemented within three months of the date of this policy scope statement.
Resources Required for Implementation	Identify all resources that must be considered by the organisation to implement this policy. Include details on where each resource can be obtained. –  A copy of the relevant legislation, regulations, and best practices related to environmental protection and corporate sustainability actions; – Sustainable materials for manufacturing processes; – Energy conservation measures; – Waste minimisation/reduction strategies; – Renewable energy sources; – Green initiatives; – Sustainable practices.
Cost of Implementation	Outline costs that must be considered by the organisation to implement this policy. Include in this section the individual cost of each associated costs, and the total expected cost for the policy implementation.      The estimated cost of implementing this policy is $10,000. This cost includes the individual costs of the resources required for implementation, such as the purchase of sustainable materials, the installation of energy conservation measures, and the implementation
Stakeholders to Consult	List all stakeholders who need to be consulted when developing, implementing, and reviewing the continuous improvement of this policy. Write the name, job role/position, and organisation/department of each stakeholder.       – Kate Jones, Environmental Manager, Bounce Fitness – John Smith, Sustainability Consultant, Bounce Fitness – Sarah White, Environmental Officer, Department of Environment and Energy – Peter Brown, Sustainability Manager, Department of Environment and Energy – Matt Green, CEO, Bounce Fitness

LEGISLATIVE AND REGULATORY CONTEXT

LEGISLATIVE CONTEXT
Relevant Corporate Sustainability Legislation	Identify at least one legislation relevant to corporate sustainability, as applicable to your workplace, and the policy you will develop.      The relevant corporate sustainability legislation applicable to the policy I am developing is the Environmental Protection and Biodiversity Conservation Act 1999 (Cth).
Jurisdiction	þ Federal	¨ State/territory-based
Legislative Requirements  Outline requirements under the legislation identified as applicable to the policy you will develop. Add more rows as necessary.
Ensuring that activities and decisions of the workplace/organisation do not have a significant impact on matters of national environmental significance;
Ensuring that the workplace/organisation complies with any conditions of approval or consent that have been imposed;
Ensuring that the workplace/organisation complies with any conditions of approval or consent that have been imposed.
REGULATORY CONTEXT
Relevant Sustainability Regulations	Identify at least one environmental regulation relevant to the policy you will develop.       The relevant sustainability regulations applicable to the policy I am developing is the NSW Industrial Pollution Control Regulation 2019.
Jurisdiction	¨ Federal	þ State/territory-based
Regulatory Requirements Outline requirements under the regulations identified as applicable to the policy you will develop. Add more rows as necessary.
Ensuring that activities and decisions of the workplace/organisation do not contribute to environmental pollution;
Ensuring that the workplace/organisation complies with any relevant environmental protection requirements;
Ensuring that the workplace/organisation complies with any waste management requirements specified by the regulator.

SOURCE LOG

Log all sources of information accessed to plan each of the policies you will develop. At least two of the sources logged must be based on a written source.

Environmental Protection and Biodiversity Conservation Act 1999 (Cth) – https://www.legislation.gov.au/Details/C2019C00022

NSW Industrial Pollution Control Regulation 2019 – https://www.legislation.nsw.gov.au/#/view/EPI/2019/746/full

Business Sustainability Guide: A Guide to Developing and Implementing an Effective Sustainability Program – https://www.sustainability.vic.gov.au/__data/assets/pdf_file/0020/216925/business-sustainability-guide.pdf

Task-5- RESOURCE ACQUISITION LOG
Learner Name
Workplace/Organisation	Bounce Fitness
State/Territory	NSW
Resource Required Refer to list of resources outlined in the Implementation Plan.	How Resource was Obtained/Accessed	Date	Evidence Submitted	Supervisor/Assessor Sign off
Recycling bins	Ordered online from a supplier	3 FEB	Copy of purchase receipt
Posters to promote sustainability initiatives	Printed in-house	4 FEB	Copy of the posters
New energy efficient lightbulbs	Ordered online from a supplier	5 FEB	Copy of purchase receipt

Supervisor/Assessor Declaration By signing here, I confirm that I have observed the learner source the resources outlined in this log, to be used for the implementation of the sustainability policy and procedures within the workplace/organisation.  I confirm that the information recorded on this form is true and accurately reflects the learner’s submission for this task.
Supervisor/Assessor’s signature
Supervisor/Assessor’s name
Date signed

Task-4- SUSTAINABILITY POLICY IMPLEMENTATION PLAN
Learner Name
Workplace/Organisation	Bounce Fitness
State/Territory	30 Jan/2023
Activity Include specific tasks on how to undertake this activity.	Personnel Responsible	Resources Required Include where to obtain or access the resource.	Target Timeframes for Implementation Include specific milestones to achieve per timeframe.	Target Outcomes After Implementation	Status Update
Implementing the waste management system	The CEO	Recycling bins	waste segregation signs	Within 2 weeks	Reduction in the amount of waste generated by the organisation
Establish a system for determining which materials used in the business are recyclable.	Manager	Training materials	Develop system for separating and disposing of recyclable materials	2 months	All recyclable materials are sorted and disposed of correctly.
Develop a waste management plan outlining the methods and processes required to ensure all recyclable materials are disposed of correctly.	Sustainability Officer	Information about local recycling services	Develop waste management plan	3 months	There is a system in place to determine which materials are recyclable.
Areas of Improvement Identify areas of improvement in the policy based on the actual outcomes of the implementation.
Improve the system for determining which materials are recyclable to ensure accuracy.
Review the waste management plan regularly to ensure it is up to date.

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